North Dakota Conservation District Employees Association

 

March 19, 2008

 

The meeting was called to order by the President Rhonda Vetsch at 3:15 pm.

 

Minutes of the Annual Meeting were read.  Tex Weatherly made a motion to approve the minutes as read and Darrel Oswald seconded the motion. 

 

Betty presented the financial reports.  She presented the end of the year report and the current year financial report.  Nedra Hoberg made a motion to approve the report and Sherry Bender seconded the motion.  Motion passed.

 

Rhonda informed everyone that with the vacancy of Terry Lund the board of directors is short one director from Area I.  Rhonda asked if there were any volunteers to fill the vacant term with would expire in 2009.  Rhonda and the other directors from Area I will work on this issue.

 

Rhonda explained to the newer employees what the NDCDEA is about and encouraged them to join.

 

Rhonda brought the recommendations from the directors to the membership.  Marty Campbell made a motion to approve the request for the “TREES” program for $1650, with a second by Dawn Martin.  Motion passed.  Wayne Stautz made a motion to approve the request for $200/person up to $1400 for the State Envirothon team with a second by Connie Howell.  Motion passed.  Theresa Grover made a motion to approve the request for $500 from the Mouse River Loop Envirothon, with a second by JD Hanson.  Motion passed.

 

Scholarship recipient is Deni Vigesaa from Fargo.

 

There will be 2 QuickBooks training sessions in April.  Carrington on April 7^th and Beulah on April 8^th.  NDSU will be doing the training.  There will be a small fee for the participants.

 

Rhonda has been approached to serve as the Regional Director for the Employees Association.  She has agreed to run for the appointment.

 

Betty went over the draft copy of the resolution for the changing of the number of directors from each of the Areas.  There were no changes so the resolution will be brought forth to the annual meeting in November.

 

Deb went over the Earth Day activity that the Marketing Committee is putting on, on April 22^nd at the Armory in Bismarck.

 

In other business Tex Weatherly reported that there have not been any State Technical Committee meetings since we last met.

 

Nedra Hoberg reminded the districts to keep their directory updated.  Anyone needing help should contact her.

 

Tex Weatherly made a motion to adjourn the meeting and Wayne Stautz seconded the motion.  Motion carried.

 

Respectfully submitted,

 

 

 

 

BETTY K. BROWN

Acting Secretary

**************************************************************

 

NORTH DAKOTA CONSERVATION DISTRICT EMPLOYEES ASSOCIATION

DIRECTORS MEETING

 

March 19, 2008

 

The meeting was called to order by President Rhonda Vetsch. 

 

Members present were Rhonda, Jen Klostreich, Darci Gahner, Joyce Bonogofsky, Robert Gjellstad, Randy Myers, Sheryl Heizelmann, Debbie Vollmuth, Toni Yow, Lori Frank and Betty Brown.

 

Members absent:  Jolyn Wasem, Bill Allen, Anne Jordahl and Marty Campbell.

 

Rhonda appointed Betty to be acting secretary for the directors meeting and also for the association meeting to be held later in the day.

 

Betty read the directors meetings from the teleconference.  Randy made a motion to approve the minutes with a second by Darci.

 

Rhonda updated the board on the QuickBooks training that will be held next month.

 

Rhonda presented a bill from the NACDE for the 2008 dues for $200. 

 

Funding requests were presented to the board for educational purposes.  They were:  “TREES” program submitted a request for $1650; Jen made a recommendation to submit the request to the members, seconded by Darci; Mouse River Loop Envirothon requested $500 for their local competition; Deb recommended the request be submitted to the members with a second by Sheryl; Toni made a recommendation to give $200/person not to exceed $1400 to the State Envirothon team to help them to get to the National competition, with a second by Lori.

 

Rhonda has been asked to serve on the Regional board of directors.

 

Rhonda informed the board that the NACD will be changing Web servers.

 

Rhonda had e-mailed all the directors the scoring sheet for the scholarships along with the nine scholarship applications so that everyone had time to review and score the applications before the meeting.  Deb and Joyce gathered the scoring sheets and totaled up the scores.  The recipient will be announced at the association meeting.

 

There being no further business Jen made a motion to adjourn the meeting.

 

Respectfully submitted,

 

 

 

BETTY K. BROWN

Acting Secretary

  **********************************************************************************

NORTH DAKOTA CONSERVATION DISTRICT EMPLOYEES ASSOCIATION

 

DIRECTORS MEETING

 

January 11, 2008

 

The meeting was called to order by President Rhonda Vetsch.

 

Roll Call of directors present:  Rhonda Vetsch, Terry Lund, Bill Allen, Jen Klostreich, Joyce Bonogofsky, Marty Campbell, Jolyn Wasem, Robert “Yabo” Gjellstad, Toni Yow, and Lori Frank.  Other members present was Betty Brown

 

Directors absent:  Anne Jordahl, Deb Vollmuth, Sheryl Heizelmann, Randy Myers, and Darci Gahner.

 

Rhonda welcomed all the new directors to the board.

 

Betty was appointed to take the minutes as Jolyn was unable to be on the conference call right away.  There was no minutes presented.

 

Betty went over the financial report.  The auction was down about $600 from last year.  This was due in part from more districts going together to purchase an item for the auction.  Rhonda asked if any of the new directors were looking at purchasing jackets and having the Associations name put on them.  There was no indication of this.  Jen moved to approve the financial report.

 

Rhonda met with Tom Claeys, Tom Hanson, Craig Stange, and Sarah Tunge to discuss the upcoming Tree Promotional meeting.  Sarah will be helping out with the meeting in place of Roy Laframboise.  The Forestry Service will be doing some changes within regarding staffing to cover the nurseries managers position and other vacancies within the agency.  The tree promotional meeting will be a two day meeting instead of a three day meeting this year.  This year dates are March 19 and 20^th at the Comfort Inn in Bismarck.  The theme for this year will be “Back to Basics”. 

 

The directors discussed items for topics that Rhonda will take to Tom Claeys and Sarah Tunge to determine the final agenda. 

 

Topics discussed were:

 

     Eco-Ed (Karen Olstad – Barnes County) to present to the whole group,

     Craig Stange – Status Forms, specs for all tree plantings (380, 645, 650),

     Glenda Fauske – Project Learning Tree Presentation,

     Greg Morgenson – Sweating of tree stock, cooler maintenance, molds on tree stock,

     Dr. Zeleznik – Pruning of trees, Basic Tree Care and anything else he has been doing,

     Orientation for Employees,

     Stress in the Workplace

     319 Programs

     Office Etiquette – What to take to the Field

     District Operations Session

     QuickBooks – but have a district employee who has been using the program teach it

 

It was suggested to keep in mind that separate sessions for the clerks and watershed coordinators should be done as not everyone has something to do with trees, and it is hard for these employees to justify coming to the meetings if the topics don’t pertain to them.  It was also suggested to have Tom Claeys call Darrell with the Burleigh County SCD and see if they would let us use their tree cooler to show proper care/maintenance for tree season.

 

There will also be a showing of Roy LaFramboise’s retirement that was held last summer.

 

Tom Hanson and Greg Morgenson had both indicated that they would be around for questions and instead of doing a presentation.  Tom had indicated that there will be a carbon credit training later and he would cover that topic then.

 

There will again be an open mic session and it was suggested that Rhonda send out an e-mail asking for questions that people would like to ask during the open mic session as some people don’t like to ask questions in front of a large group.  This way the questions will be read and answered.

 

Rhonda informed the board that there will be a Reference Table set up for handouts and updated material from NRCS, Forestry Service and the NDSSCC.  Some of the handbooks are outdated and they are looking at updating the information and Rhonda will need some help with this.  Rhonda will contact the directors when they get started on this.  Grand Forks and Cass County SCD’s are working on a handbook for Rural Living conservation and they are hoping to have draft copies by the time of the tree promotional meeting.

 

The directors meeting will be held on Wednesday morning at 8:45 with the Tree Promotional meeting starting right after that and going to around 5:30.  There will be a social following the meeting.  The Association meeting will be held Wednesday afternoon just before the open mic session.  The meeting will end on Thursday around 3:30 pm.   

 

Other topics that were discussed were the possibility of training on ARCView/GIS and toolkit.  Rhonda will bring these up with NRCS State Conservationist, JR Flores

 

There being no further business the meeting was adjourned at 10:25 AM.

 

 

 

BETTY K. BROWN

NDCDEA Acting Secretary

 

 

*******************************************************************************************

 

 

_____________________________________________

 

____________________________________________________

 

North Dakota Conservation

District Employees Association

November 13, 2006

Holiday Inn - Bismarck

Directors Meeting

 

The meeting for election of officers was called to order by President Terry Lund.

 

The purpose of the meeting was to appoint officers.

 

Rhonda Vetsch was appointed President

 

Debbie Volmuth was appointed Vice President

 

Betty Brown was appointed as treasurer.

 

Jolyn Wasem was appointed secretary.

 

Discussion was held on the motion that was made to pay 50% of the price of a jacket for new directors. Some of the directors didn’t agree with the motion so this will be brought up at our employees meeting at the Tree Promotional Workshop.

 

Submitted by

 

Bonnie Anderson

Secretary

 

______________________________________________________________________________

 

North Dakota Conservation

District Employees Association

November 13, 2006

Holiday Inn - Fargo

Annual Employees Meeting

 

Terry Lund welcomed everyone to the Employees Association Annual meeting

 

The business meeting was called to order at 7:25 AM by President, Terry Lund.

 

A motion made and seconded to dispense with the reading of the minutes and to approve them as submitted. Motion carried.

 

Betty Brown reviewed the financial report and discussed the budget. Tex Weatherly made a motion to approve the financial report seconded by Rhonda Vetsch. Motion carried

 

Jill Vigessa reported on the “Trees” Program. They are in need of funding.

 

Diane Olson reported on State Envirothon Competition. It is growing so needs funding.

 

COMMITTEE REPORTS:

 

Technical Committee- Tex Weatherly state there has not been a technical meeting since last spring

 

Auction-Nancy Olson reported on the auction that will be held after the banquet. She thanked the districts for donating items.

 

Webpage -Nedra Hoberg reported on the webpage. If you have updates email them to her so she can put them on.

 

The Historian, Connie Haas, reminded everyone to send photos for the scrapbook.

 

Membership- Betty reported we have 66 state members and 29 regional members. She is still taking memberships for 2007.

 

Terry informed the employees that the employees association will be helping with taking and counting ballots at the NDASCD Association annual meeting on Tuesday morning.

 

Training needs at the Tree Promotion Workshop were discussed. If someone has something they would like training on they should contact one of the area directors.

 

ELECTION OF DIRECTORS

Terry Lund reviewed the ballot with everyone.

 

Area I. Bill Allen is eligible for re-election. Tex Weatherly moved nominations cease and cast a unanimous ballot for Bill. Martha Haug seconded it. Motion carried.

 

Area II. Anne Jordahl filled out Michelle Jeseski term and is eligible for re-election. Nedra Hoberg moved nominations cease and cast a unanimous ballot for Anne. Vicki Hunsberger seconded it. Motion carried.

 

Area III. Nancy Olson is not eligible for re-election. Sheryl Heizelman was nominated. Nancy Olson moved nominations cease and cast a unanimous ballot for Sheryl. Jill Vigessa seconded it, Motion carried.

 

Area IV. Debbie Volmuth is eligible for re-election. Rhonda Vetsch moved nominations cease and cast a unanimous ballot for Debbie. Sonja Bendickson seconded it. Motion carried.

 

Area V. Jolyn Wasem is eligible for re-election. Debbie Volmuth moved nominations cease and cast a unanimous ballot for Jolyn.  Tex Weatherly seconded it. Motion carried.

 

OTHER BUSINESS:

 

Nancy Olson discussed getting jackets for employees as an incentive to become a director. A motion made by Tex Weatherly seconded by Wauna Fike the Employees Association pay for 50%. Motion carried.

 

The NDCDEA Appreciation Award will be given at the Awards Breakfast Tuesday morning.

 

OTHER REPORTS

Tom Hanson, the new NDASCD Association Executive Director discussed Carbon Credit verification. It is an opportunity for districts to make some extra money. Training will be held Tuesday afternoon after the convention.

 

Scott Hochhalter discussed contribution agreement.

 

A Directors meeting will follow to elect officers.

 

No further business, the meeting was adjourned at 8:35 AM.

 

Submitted by

 

Bonnie Anderson

Secretary

______________________________________________________________________________

 

NDCDEA TELECONFERENCE

 

November 2, 2006

 

The meeting was called to order by President Terry Lund.  Directors participating by telephone were Terry, Randy Myers, Anne Jordahl, Dawn Martin, Nancy Olson, Pauline Roach, Debbie Vollmuth, Sharon Moline, Connie Haas, and Charlie Hart. 

 

Others participating:  Scott Hochhalter NDSU Extension/NDSSCC; Tom Hanson, NDASCD Executive Director, and Betty Brown, NDCDEA Treasurer.

 

Absent:  Bonnie Anderson; Jolyn Wasem, Sonya Bendickson and Bill Allen.

 

The purpose of the teleconference was to firm up any final details for the convention on Nov. 12-14^th. 

 

Directors Meeting:  The directors will be having a meeting on Sunday, the 12^th to go over final details and to discuss the proposed budget for 2007.  Directors will meet in Suite 1 at the Holiday Inn at 5:00 PM.

 

Directors Jackets & T-Shirts:  Nancy will bring the jackets that have been ordered down with her to the convention.  Ordering jackets and t-shirts will be discussed at the business meeting on Monday morning.

 

Banquet Arrangements:  Mary has been doing this but she may need to have some help down at the convention with any changes or additions.  Pauline has already contacted Mary and offered to help out.  Anyone else who is willing to help was asked to stop by the registration table at the convention.

 

Employees Association Breakfast:  Terry went over the agenda items for the association meeting.  Some of the topics will be updating everyone on what the directors have been doing; and the Tree Promotional Meeting. Terry extended an invitation to both Tom Hanson and Scott Hochhalter to attend our meeting.  Tom would like to stop by and briefly discuss the Carbon Credit Program, also Tom informed the directors that he has tentatively set up two more informational meetings for November 17 in Dickinson and Stanley, but the place has yet to be determined, and Scott would like to discuss the contribution agreements. Election of directors will be done at this time.  Nancy is the only one not eligible to run again.  After the association meeting there will be a brief directors meeting to nominate a new President, Vice and Secretary and also to appoint a Treasurer.

 

Auction:  Set up will be Sunday night and on Monday.  Anyone who can is asked to help with the setup of the auction.  Nancy, Anne, Deb and Pauline offered to help with the auction.  Betty will be clerking and Terry is the auctioneer.

 

Appreciation Award:   It was decided to hand this out at the Tuesday morning awards program.  Terry will present the award.

 

NDASCD Annual Meeting:  Tom asked if the Employees Association would be willing to help with the registration and tallying of ballots at the meeting.  Rhonda and Dawn will work with Roxanne Johnson to set up the program and ballot packets.  Scott Hochhalter offered to help with the counting of the ballots.  Tom also asked for help in and during the mini sessions with equipment (computer/power point machines).  Dawn and Rhonda offered to help out.

 

A star will be given to all new district employees to put on their name tags.

 

There being no further business Terry thanked everyone for participating in the teleconference and would see everyone at the convention.

 

 

 

Acting Secretary

BETTY K. BROWN

NDCDEA Treasurer

 

 

**************************************************************

**************************************************************

***********************************************************

 

North Dakota Conservation District Employees Association

November 7, 2005

Ramkota Hotel, Bismarck

Annual Employees Meeting

 

Terry Lund welcomed everyone to the Employees Association Annual meeting. Introductions of the new employees were made.

 

The business meeting was called to order at 7:25 AM by President, Terry Lund.

 

Minutes from November and March employee meetings, Director meetings from November, March, July and October teleconference were sent out to everyone in advance of the meeting. A motion made Tex Weatherly and seconded by Nedra Hoberg to dispense with the reading of the minutes and to approve them as submitted. Motion carried.

 

Betty Brown reviewed the financial report. Martha Haug made a motion to approve the financial report and Rhonda Vetsch seconded the motion. Motion carried

 

Betty reported on memberships. There are 29 members. She informed the employees there are caps, tee shirts and sweatshirts for sale. They will be sold at a reduced rate. Some will be put on the auction.

 

COMMITTEE REPORTS:

Nedra reported on the directory pages. Every district has a directory page on the NDCDEA webpage.

 

Connie Haas reported on the helping out the association with the banquet seating arrangements. Directors have volunteered to do this.

 

Nancy Olson reported on the auction. She thanked the districts for donating items and for emailing her so she was able to get a list out to everyone and on the webpage.

 

Nedra Hoberg reported on the webpage. She informed everyone that she is going to put a mentoring page on and she would like district employees to sign up to be a mentor so if there is someone that needs help they could look on the web to find out who they could call to get help. Nedra will have a sign up sheet on the registration table if there is someone willing to be a mentor. Terry thanked Nedra and Betty Brown for all the work they have done on the webpage. There is a lot of good information on it.

 

The Historian, Connie Haaas, reminded everyone to photos so they can be added to the scrapbook.

 

Technical Committee member, Tex Weatherly, reported he had attended the CSP informative meeting. If anyone has comments or question please contact Tex or Terry. Roxanne Johnson made a comment that she would like to see the district supervisors attend the State Technical meetings.

 

The training and mentoring sessions that are going to be held during convention was discussed.  Laptops loaded with QuickBooks and a web page will be available in the employee’s hotel room. Wuana Fike will train on QuickBooks and Nedra Hoberg and Michelle Jezeski will train on how to set up a webpage.

 

The 2006 Work Plan was reviewed. A motion made by Tex Weatherly seconded by Wauna Fike to add Nedra Hoberg to WEB Page Updates. Motion carried.

 

ELECTION OF DIRECTORS

Terry Lund reviewed the ballot with everyone.

Area I. A motion made by Sharon Moline to nominate Terry Lund and Charlie Hart. Jill Vigesaa moved that nominations cease and cast a unanimous ballot for Lund and Hart. Vicki Hunsberger seconded it. Motion carried.

 

Area II. A motion made by Wayne Stautz to nomination Sonja Bendickson and Bonnie Anderson. Tex Weatherly moved nominations cease and to cast a unanimous ballot for Bendickson and Anderson. Randy Myers seconded it. Motion carried.

 

Area III. A Motion made by Betty Brown to nominate Pauline Roach and Randy Myers.

Sharon Moline moved to cast a unanimous ballot for Roach and Myers. Tex Weatherly seconded it. Motion carried.

 

Area IV. A motion made by LuAnn Hanson to nominate Ronda Vetsch and Connie Haas. Julie Hoffman moved nomination cease and cast a unanimous for Vetsch and Haas. Martha Haug seconded it.

 

Area V. A motion made by Betty Brown to nominate Dawn Martin and Sharon Moline. Michelle Jezeski moved to cast a unanimous ballot for Martin and Moline. Brown seconded it.

 

OTHER BUSINESS:

Setting up a scholarship was discussed. A committee of Michelle Jezeski, Dawn Martin, JoLyn Wasem, and Terry Lund will work on this. The committee will email employees on progress and if anyone has any suggestions email them to one of the committee members. Tex Weatherly has worked with other organizations on scholarships and he suggested that the check be made out in the recipients name and the school. Terry delegated Tex to be on the committee.

 

Envirothon, Eco-Ed and “TREES” programs were discussed. Martha Haug, Vicki Hunsberger, Bonnie Anderson and Leann Jochim volunteered to come up with a plan to see if the employees association can help with some funding on these programs.

 

The Tuesday morning business meeting was discussed. The District employees will be helping with the ballot voting. Terry & Michelle have designed a spreadsheet to make it easier tabulating the votes.

 

The NDCDEA Appreciation Award will be given at the Awards Breakfast Tuesday morning.

 

OTHER REPORTS

Scott Hochhalter informed the employees of the change in his staff and of his new phone number, workload assessment, Continuous CRP workshops and the one call issue.

 

Tom Claeys discussed the Tree Promotional Workshop March 21-23 and encouraged employees to attend.

 

Roy Laframboise discussed on how to promote tree planting in ND. He would like the employees to make some suggestions on what they would like discussed at the tree promotional workshop.

 

Roxanne Johnson, NDASCD President, thanked the employees for all they do and to keep up the good work. She also thanked Terry & Michelle for developing the spread sheet for the ballot meeting at the supervisor’s annual meeting on Tuesday morning. She told the employees if she was invited she would come to the local board meetings.

 

A Directors meeting will take place later in the employee’s room.

 

No further business, the meeting was adjourned at 8:55AM.

 

Submitted by

 

Bonnie Anderson

Secretary

 

 

 

North Dakota Conservation District Employees Association

November 7, 2005

Ramkota Hotel, Bismarck

Directors Meeting

 

The meeting for election of officers was called to order by President Terry Lund.

 

The purpose of the meeting was to elect officers.

 

A motion made by Michele Jeseski to nominate Terry Lund for President seconded by Rhonda Vetsch. Motion carried.

 

A motion made by Nancy Olson to nominate Pauline Roach for Vice President, seconded by Sharon Moline. Motion carried.

 

Terry appointed Betty Brown as treasurer.

 

A motion made by Debbie Volmuth to nominate Bonnie Anderson as Secretary, seconded by Jolyn Wasem. Motion carried.

 

Nancy suggested we get a colorful design for an employee sweatshirt. Nancy and Ronda are going to work on this.

 

Submitted by

 

Bonnie Anderson

Secretary

 

Remember I was waiting for the directors at the employees room so these minutes are not to thorough. If I should add something please let me know.

 

North Dakota Conservation District Employees Association

March 23, 2005

Comfort Inn, Bismarck

Employees Meeting

 

The meeting was called to order at 9:15 AM by President Terry Lund.

 

Minutes from the November Employee and Director meetings were sent out to everyone in advance to the meeting.   A motion made by Tex Weatherly seconded by Wayne Stautz to dispense with the reading of the minutes and to approve them as submitted.  The motion was approved.

 

Terry reviewed the financial report that Betty had prepared.  Nedra Hoberg made a motion seconded by Sonya Bendickson to approve the given report.  Motion carried.

 

By Laws were discussed.  If a district has not received a copy of the new by-law changes, email Betty Brown and she will email a copy.

 

An auction will be held again at the state convention in November.  It was suggested that districts go together on an item or bring just one item to shorten the auction up.  There were some reports that it got too long.  Nancy Olson will chair it again this year.  She will be emailing districts with details. 

 

COMMITTEE REPORTS:

 

Web page is up and running.  Terry is going to visit with Betty to have the background color changed since it is hard to read.  The email addresses of the directors have to be updated.  County information, directory pages, etc, will be added later.

 

Randy Ystaas reported that some districts still have not done a directory and a number of districts need to update.  If you are having difficult designing or updating your directory contact him and he will assist in helping developing your page.

 

Awards Program was discussed.  A motion made by Debbie Volmuth seconded Pauline Roach that we limit the award to one person and to set a budget of $150.  Motion carried.  Pauline Roach will be the Chair this year.  Nominations can be made to Pauline, and she will send out a ballot and tabulate the results for the award that will be given at the NDASCD State convention.  The award will be kept a secret.  Districts should write a narrative about their nomination.

 

Connie Haas, Historian asked that districts send pictures to her so she can put them in the scrapbook.  She is going to email districts reminding them that if a district has a unique picture she would like to put it in the scrapbook.

 

Training session at the state convention was discussed.  It was discussed to have our training session other than during the Tuesday morning during the NDASCD business meeting.  After much discussion it was decided that we would not have training sessions at convention because a suitable time can not be found.  District employees want to attend the mini sessions that are planned for Monday afternoon and want to attend the business meeting on Tuesday morning.  Training sessions will just be held during Employees Meeting/Tree Promotion Meeting in March.  Linda Otto will Chair the Education Committee.  Terry would like those who are new employees to contact him with training suggestions.  An idea of having an experienced employee from the area be a contact for those who have questions.  Contact Linda Otto at Park River office for ideas or suggestions.

 

QuickBooks training was discussed.  There seems to be a need for this type of training. Terry is going to do some checking and Wayne Stautz is going to check with a Cass Co supervisor who is affiliated with NDSU to see if they could offer training at our meeting in March 2006 or if they could do it some other time sooner.   It was suggested to see if we could get the training now especially for the new employees.

 

State Technical committee had nothing to report.  JR Flores, State Conservationist, would like to see more district supervisor involvement in State Technical meetings.

 

Sherry Bender, Regional Representative of the Employee’s Association, no report as she did not attend national convention.  She thanked the Employees Association for sending in the national dues.  North Dakota was the first state to send in their dues.

 

State Convention was discussed.  Roxanne Johnson, NDASCD president, will check with the Ramkota to see if the Employee Association can get a room by the registration table so we have a place where we can meet and a place to put our auction items.  Roxanne asked if the Employees Association would be interested in donating some proceeds from our auction to the ND Natural Resources Conservation Trust Fund. Motions made by Nedra Hoberg, seconded by Pauline Roach to take the $100 the NDASCD Association donates and buy an auction item and the proceeds from that item go to the trust.  Motion carried.

 

Nedra Hoberg discussed the Aflac Cafeteria Plan that was presented at one of our training sessions.  She is willing to help districts get information if they are interested in this type of a plan.

 

Wayne Stautz discussed prizes for the Auxiliary at state convention.  Some districts were not aware that districts can donate door prizes for the Auxiliary luncheon. The Auxiliary is struggling so if a district is willing to donate a prize that would help out the Auxiliary.  It was suggested that if the Auxiliary donated an item to the auction we could donate the proceeds back to the Auxiliary.

 

Karen Olstad asked if it would be possible for the district employees to get an ID card recognizing district employees as State Employees so we can get state rates at ND motels.  Terry will check with Scott to see if this is possible.

 

No further business President Lund adjourned the meeting at 10:30 AM.

 

Roundtable Discussion was held with Roxanne Johnson, Diane Olson and Curt Klein.

 

Submitted by

Bonnie Anderson

NDCDEA Secretary

 

North Dakota Conservation District Employees Association

March 23, 2005

Comfort Inn, Bismarck

Directors Meeting

 

The meeting was called to order at 8:00 AM by President Terry Lund.

 

Members present were: Terry Lund, Nedra Hoberg, Linda Otto, Bonnie Anderson, Sonya Bendickson, Michelle Jezeski, Pauline Roach, Connie Haas, Kenny Kluzman, Debbie Volmuth, and Jolyn Wasem.

 

Members absent were: Betty Brown, Nancy Olson, and Sharon Moline

 

Others present were Sherry Bender, National Representative of the Employees Association, Roxanne Johnson and Diane Olson, NDASCD directors.

 

Minutes from the November were read.  The minutes approved as read.

 

Terry reviewed the financial report that Betty Brown had prepared.  A motion made by Nedra seconded by Debbie to approved the financial report.  Motion carried.

 

By-laws were discussed.  Betty will email the changes to the districts that do not have them.

 

Committee Reports:

 

Website is up and running.  The color will be changed so it is easier to read.  Terry is going to contact Betty and have her update the email addresses for the directors.

 

The award that is given by the Employees Association at the state convention was discussed.  It was decided that it be done like last year.  The district could nominate someone and write a narrative about their nomination. Pauline Roach volunteered to be Chair this year. Districts can send their nominations to Pauline.  She will send out a ballot and tabulate the results for the award that will be given at the NDASCD State Convention.

 

Historian, Connie would like districts to send pictures to her for the scrapbook.  She is going to email each district to remind them.

 

No report from the State Technical Committee.

 

Auction was discussed.  Reports were it was great, but too long.   It was decided to try it again.  It was suggested that districts go together or just bring one thing to shorten the time of the action.  Roxanne asked if the Employee Association would consider making a donation from our auction proceeds to the ND Natural Resources Conservation Trust fund.  It was decided to bring the suggestions to the Employee’s Association meeting.

 

The directors’ terms that will expire in 2005 are Betty Brown, Nedra Hoberg and Kenny

Kluzmann.

 

Lund will contact directors in late May or June concerning a meeting place and time for July directors’ meeting.

 

Roxanne Johnson, NDASCD President, visited with the directors about some Association issues.

 

Submitted by

Bonnie Anderson

NDCDEA Secretary

 

North Dakota Conservation District Employees Association

November 8, 2004

Ramkota Hotel, Bismarck

Annual Employees Meeting

 

The meeting was called to order at 7:25 AM by President Carrie Richards.

 

Minutes from the March Employee meeting, Directors meetings from March, July and October were sent out to everyone in advance of the meeting.  A motion by Tex Weatherly and seconded by Martha Haug to dispense with the reading of the minutes and to approve them as submitted. The motion was approved.

 

Betty Brown reviewed the financial report and answered questions.  Wayne Stautz made a motion to approve the financial report and Tex Weatherly seconded the motion.  The motion carried.

 

OLD BUSINESS:

Terry Lund reported on the training sessions to be held Tuesday.  Jill Vigesaa will give a Food Land and People mini course, and Dan Folske will give a presentation on using the new NRCS GPS units.  The sessions will run concurrently, and will each be offered twice.

 

Randy Ystaas encouraged everyone to keep up with the updating their directory pages.  There still are some districts that have not submitted anything. 

 

The Historian reminded everyone to submit photos with names to her to add to the scrapbook.

 

Betty Brown gave the auction report for Nancy Olson who was not able to attend.  People were reminded to bring auction items to the Employee Association Booth.

 

Betty Brown reported that the next step in getting the web page up and running for the association is to contact NACD to put the site up.  There will be a fee, but should be quite reasonable.  There will be a page that employees can list job openings, and equipment that is for sale.  It will have a map of the state, with district boundaries.  When you click on a district, a list of the districts with employees will come up.

 

NEW BUSINESS:

The resolution allowing absentee votes was reviewed.  Terry Lund made a motion to approve the resolution, Sharon Moline seconded the motion.  The motion was approved.

 

Sherry Bender asked that the association contribute $500 in travel expenses for her to attend the National Convention in February.  There was no regional meeting in June, and so no one has been elected to replace her on the national board.  Terry Lund made a motion to sponsor her in the amount of $500 for attendance at the NACD convention in 2005.  Ann Ehni seconded the motion.  The motion carried.

 

The 2005 Work plan was reviewed.  Dawn Martin made a motion to approve the 2005 Work Plan.  Jill Vigesaa seconded the motion.  The motion carried.

 

ELECTION OF DIRECTORS

Carrie Richards reviewed the ballot with everyone. 

In Area I Randy Ystaas completed two full consecutive terms, and is not eligible for re-election.  Martha Haug nominated Linda Otto.  Vickie Hunsberger made a motion that nominations cease and a unanimous ballot be cast for Otto.  Debbie Vollmuth seconded the motion.  The motion passed unanimously.

 

In Area II, Carrie Richards will be leaving the Cass District in January, and is not running for re-election.  Angie Gullicks nominated Michelle Jezeski from Cass District.  Terry Lund made a motion that nominations cease and a unanimous ballot be cast for Jezeski.  Betty Brown seconded the motion.  The motion passed unanimously.

 

In Area III, Nancy Olson’s term is expiring, but she is eligible for re-election.  Betty Brown nominated Nancy Olson and made a motion that nominations cease and a unanimous ballot be cast for Olson.  Jill Vigesaa seconded the motion.  The motion passed unanimously.

 

No directors were up for election in area IV.

 

In Area V, Emily Lambourn had left the district, and her position was up for election this year.  Dawn Martin nominated Jolyn Wasem, and made a motion that nominations cease and a unanimous ballot be cast for Wasem.  Sherry Bender seconded the motion.  The motion passed unanimously.

 

OTHER:

Terry Lund discussed the entertainment at the All Personnel meeting. 

 

Richards had received information on a Diversity Conference to be held in Texas for anyone interested in attending.

 

Sherry Bender will be selling raffle tickets for a motorcycle.  The winning ticket will be drawn at the National Convention.

 

Tom Claeys discussed the March Tree Promotion Meeting, and encouraged employees to attend.

 

Scott Hochhalter gave the dates of training sessions around the state.  He encouraged districts to submit the information on the wage and benefit survey by December 1^st.  He also discussed contribution agreements and auditor reports.

 

A Directors meeting was set for immediately following the regular business meeting for election of officers.

 

Door prizes were distributed.

 

People were reminded that tee shirts and hats would be on sale at the employee table at reduced prices.

 

Tex Weatherly made a motion to adjourn the meeting.  Rhonda Vetch seconded it.  The meeting was adjourned at 8:17 am.

 

Submitted by

 

 

 

Nedra Hoberg, Secretary.

 

North Dakota Conservation District Employees Association

November 8, 2004

Ramkota Hotel, Bismarck

Directors Meeting

 

The meeting for election of officers was called to order at 8:20 am by President Carrie Richards.

 

In attendance were Dawn Martin, Debbie Vollmuth, Kenny Klusmann,  Pauline Roach, Betty Brown, Carrie Richards, Sonya Bendickson, Bonnie Anderson, Nedra Hoberg, Terry Lund, Linda Otto, Michelle Jezeski, Jolyn Wasem, and Sharon Moline.

 

Absent was Nancy Olson.

 

Richards opened nominations for President.  She will not be available for re-election.  Bonnie Anderson nominated Terry Lund.  Pauline Roach made a motion that nominations cease and a unanimous ballot be cast for Lund.  Sharon Moline seconded the motion.  The motion passed unanimously.

 

Richards opened nominations for Vice President.  Terry Lund nominated Betty Brown.  Debbie Vollmuth made a motion that nominations cease and a unanimous ballot be cast for Brown.  Sharon Moline seconded the motion.  The motion passed unanimously.

 

Richards opened nominations for Secretary.  Betty Brown nominated Bonnie Anderson, and made a motion that nominations cease and a unanimous ballot be cast for Anderson.  Pauline Roach seconded the motion.  The motion passed unanimously.

 

Betty Brown agreed to continue on as Treasurer.

 

With no further business, Richards adjourned the meeting at 8:35 AM.

 

Submitted by Nedra Hoberg